Magic Office
The company behind your business, organised.
One entity record for the agreements, people, structure and ownership that the business is actually built on. The current agreement is the current agreement, and the next obligation has a date and an owner.
Starter A$29/company/month. Professional A$99/company/month. Investor & Board +A$99/month with Professional. Ex GST. Ex GST.
Link a representative folder first. Record-keeping is not payroll execution, and Magic says which is which.
One entity record
The entity
The company as a record: its agreements, people and ownership in one place.
Magic Office
Agreements
Current terms with effective dates, so the latest version is unambiguous.
Magic Office
People and ownership
Who is accountable for what, and who can see which part.
Roles and permissions
One entity record
Agreements, people and ownership in one maintained place.
The current version wins
Effective dates make the latest terms unambiguous.
Publishing is deliberate
Nothing reaches a board or investor view by default.
The problem
The company's own records are the ones nobody can find
A business keeps its customer records in a CRM and its financial records in an accounting system, and often keeps its own agreements, people and ownership in a folder structure that only one person understands. The question that matters — what did we agree, when does it renew, and who owns it — takes an afternoon to answer.
Magic Office holds one entity record for the company itself: the current agreement and its next obligation, the people and their records, the ownership basis with its date, and the reporting built from approved records. Other products read it under permissions rather than keeping their own copy.
Record-keeping is not payroll execution
Magic Office keeps the employment record. It does not run payroll, pay superannuation or lodge with a revenue office. That boundary is stated everywhere an employment record appears.
One record for the company
The legal entity, its identifiers, its registered details and the people who act for it, held once rather than across six folders.
Source: Magic Office — entity record
The current agreement, not a pile of drafts
Each agreement has a state: draft, current or superseded. The record says which is current and what replaced what.
Source: Magic Office — agreement register
People and their roles
Directors, officers and employees with the role they hold and the record that evidences it, kept separately from any payroll system.
Source: Magic Office — people register
Ownership with a stated basis and date
The ownership panel states whether it is reading issued shares, options or a convertible instrument, and the date it was last reconciled.
Source: Magic Office — ownership register
The question 'what did we agree and who owns it' is answered from one record, with the basis of each answer shown.
Illustrative — Acme Services. Sample data only, not a customer result.
Agreements
Find the current agreement and the next obligation
An agreement register is only useful if it says which agreement is current, when it takes effect and who is responsible for the next step.
Current signed agreement
One agreement is marked current, with the superseded versions kept and labelled rather than deleted.
Effective date
When the current agreement started, and when any renewal or review falls due.
Owner
The person accountable for the agreement, so an obligation has a name against it.
Review date
The next date the agreement is looked at, with the reason it is being reviewed.
Ownership shown on a stated basis, as at a stated date
| Holding | Basis | As at | Source |
|---|---|---|---|
| Ordinary shares — founder | Issued share register | 30 June 2026 | Illustrative — Acme Services |
| Ordinary shares — investor | Issued share register | 30 June 2026 | Illustrative — Acme Services |
| Options — unvested | Option register; not issued capital | 30 June 2026 | Illustrative — Acme Services |
| Convertible note | Facility terms; conversion not yet applied | 30 June 2026 | Illustrative — Acme Services |
Source: Illustrative sample cap-table basis — Acme Services. This is not a live register and no row is tax or legal advice. · Checked 2026-09-19
People
Employment records, clearly separated from payroll
Magic keeps the record that a role exists and the evidence behind it. It does not execute payroll or make a payment.
What Magic holds
The person, their role, their start and end dates and the documents that evidence the arrangement, on the entity record.
What Magic does not do
It does not run payroll, calculate pay or superannuation, or lodge returns. Those stay in your payroll system.
The boundary in the product
Every employment panel states that it is a record, with a link to where payroll execution happens, so a record is never mistaken for a payment.
The signed agreement in operational context
An agreement matters when it changes what a team does. Magic keeps the reference beside the work it affects.
Signed agreement
Acme Services — current signed services agreement
The current signed agreement, with its effective date, its owner and the review date it carries.
Operational effect
Renewal notice and owner set
The next obligation becomes a task with a date and an owner, so the renewal is a scheduled decision rather than a surprise.
Illustrative — Acme Services. Sample agreement only.
A board pack is published from approved records
The pack is assembled from records that already carry an approval state, so a figure in the pack can be traced to the record it came from.
Source: Magic Office — approved records
Each recipient gets a permission-scoped view
An investor or board member sees only the material published to them, labelled with the role they are acting in.
Source: Magic Office — guest permission
The guest view shows what was published
The guest sees the published pack and their own holdings, not the internal workspace. A permission denial never reveals the record.
Source: Magic Office — guest view
The board pack is published once from approved records, and each recipient sees only their permitted view.
Illustrative — Acme Services. Requires Magic Office Professional.
Team process
Approval-driven agreements
An agreement that more than one person depends on needs an approval path. This is the Professional workflow.
Approval path
A stated sequence of approvers for an agreement, with the state visible at each step.
Reasons recorded
An approval or a return carries a reason, so the decision is explainable later.
History
Who changed what and when, held against the agreement rather than in an email thread.
Reporting
Reporting from approved records
Stakeholder reporting is built from records that have been approved, not from the latest draft nobody has signed off. Professional adds it.
Approved source
A report names the approved records it draws from, so a reader can check the basis of a figure.
Stated as at
Every report carries the date its records were reconciled, so a stale report is visibly stale.
Stakeholder views
Investor, board and internal views are permission-scoped, each labelled with the role it is prepared for.
When Magic Office is the right choice — and when it is not
This is a fit guide against equity-management, data-room and document-storage specialists. A company that needs a specialist should be able to tell quickly.
Do not choose Magic Office if you need a dedicated equity-management platform with employee share-plan taxation and statutory lodgement, a transactional data room with a formal bid process, or a document-management system with deep retention and e-discovery rules. Magic Office is for a company that wants its own agreements, people and ownership in one record that the rest of the business can read under permissions.
| Task | Magic | Equity-management, data-room and document-storage specialists | Source | Checked |
|---|---|---|---|---|
| Find the current agreement and its next obligation | Current, superseded and review dates are explicit, with an owner. | Vendor-described: usually a folder or a document repository. | Vendor-described where untested | 2026-09-19 |
| State an ownership basis and its date | The ownership panel names shares, options or notes and the as-at date. | Vendor-described: cap-table tools do this well. | Vendor-described where untested | 2026-09-19 |
| Keep employment records apart from payroll | The record is held; payroll execution stays in your payroll system. | Varies: document stores hold files with no role model. | Product behaviour, this release | 2026-09-19 |
| Share a board pack with a guest | Professional with Investor & Board: internal publish, guest view. | Data-room products do this with a formal process. | Vendor-described where untested | 2026-09-19 |
| Employee share-plan taxation and lodgement | Out of scope. Use a specialist and your adviser. | A strength of dedicated equity platforms. | Product scope | 2026-09-19 |
| Formal data-room bid process | Not a transactional deal room. | A strength of dedicated data-room products. | Product scope | 2026-09-19 |
Facts are vendor-described unless marked tested. Prices that are not published are shown as “quote required” rather than estimated.
Migrate one representative folder first
Do not move every folder. Link one folder that represents the hardest case, review the exceptions, and decide with evidence.
The records that make the entity record useful from day one.
- The current agreements and their dates
- Directors, officers and employees with their roles
- Ownership documents you choose to bring across
Anything where several copies disagree.
- Agreements with more than one candidate for 'current'
- People records with no evidence document
- Ownership documents dated differently from the register
Documents that must remain in a system of record with legal effect.
- Executed originals in your document store of record
- Payroll records in your payroll system
- Statutory filings held by the relevant authority
Nothing is deleted from your current system by connecting Magic. A transfer is only marked complete when it has been verified, and anything uncertain is listed for review.
Office pricing
Office is priced per company. Professional adds approval-driven agreements and stakeholder reporting. Investor & Board is a dependent expansion that requires Professional.
Magic Office
- FreeFree
- StarterA$29/company/mo
- ProfessionalA$99/company/mo
- BusinessQuote
A$29/company/month
Ex GST · A$290/year, billed annually (10 × monthly)
Records and straightforward agreements.
A$99/company/month
Ex GST · A$990/year, billed annually (10 × monthly)
Corporate structure, documents, contracts and cap table.
AUD ex GST. Approval-driven agreements and stakeholder reporting add Professional A$99/company/month. Investor & Board +A$99/month with Professional as a separate dependent line. Annual is charged as 10 × monthly.
Office is priced per company, not per user. Investor & Board cannot be bought on its own: it requires Magic Office Professional and appears as its own line on the checkout screen.
Talk to sales
Magic Group and multi-entity groups are scoped by sales. Bring your entity count, user bands and any consolidation requirements, and they will quote the configuration — monthly, with the annual invoice stated as 10 × monthly.
How Magic handles company records
Office questions
Give the company one record of its own
Explore the entity record above, or start with one representative folder and review what does not arrive cleanly.